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Offer letter template

Job offer letter: An offer letter is a short document that formally offers someone a job and summarises the main terms: role, start date, pay and conditions of the offer.

Last reviewed 6 November 2026 · 5 clauses · General guidance, not legal advice

Upload yours for a review and e-signature, or save it as a team template.

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When to use a job offer letter

  • Making a verbal offer official
  • Setting conditions such as references or right-to-work checks
  • Giving a candidate a deadline to accept

Offer letter template: clause-by-clause outline

Sample starting wording for each clause. Replace the text in [brackets] with your details.

  1. Offer

    We are pleased to offer you the position of [job title] at [Company], starting on [date].

  2. Pay and benefits

    Your starting salary will be [amount] per [year], with [benefits, bonus or equity, if any].

  3. Conditions

    This offer depends on satisfactory references, proof of your right to work in [country] and [any background checks].

  4. Employment terms

    Your full terms will be set out in your employment contract, which will prevail over this letter.

  5. Acceptance

    Please sign and return this letter by [date] to accept. The offer lapses if not accepted by then.

What to check before you sign

  • Does the letter say whether it is binding or followed by a full contract?
  • Are all conditions stated clearly?
  • Is equity described accurately and subject to the plan documents?

How to send a job offer letter for e-signature

  1. Draft or upload it. Use the outline above with your own wording, upload an existing document, or save it as your organisation’s template.
  2. Check it against your playbook. Points outside your positions are flagged, and approval rules route it to Legal when needed.
  3. Send it by email. Signers get a plain-language review and a secure link, sign on any device in the order you set, and can suggest changes as tracked changes.
  4. Keep the signed PDF. Everyone receives it with a certificate of completion, and key dates go to Upcoming with reminders.

Offer letter template: frequently asked questions

Is an offer letter legally binding?

Once accepted it can form a contract, so state clearly whether a full employment contract will follow and which document prevails.

Can a candidate accept by e-signature?

Yes. Electronic acceptance is standard and gives you a dated record.

Is an electronically signed job offer letter legally binding?

In most countries, yes. E-signatures are recognised for commercial contracts under laws such as the ESIGN Act (US), eIDAS (EU), the Electronic Communications Act (UK) and the Information Technology Act (India). econtracts.ai adds a certificate of completion with each signer’s identity check and a fingerprint of the signed content.

Can I get a job offer letter I received reviewed?

Yes. Upload it to econtracts.ai and you get a plain-language review: key dates, money and points to check, each quoting the clause it comes from.

Related contract templates

Employment contract templateEmployment contractInternship agreement templateInternship agreementConfidentiality agreement templateConfidentiality agreement

This outline is a starting point for discussion, not legal advice, and it is not a complete contract. Laws differ by country and sector; have a qualified lawyer review contracts that matter.